Executive Personal Assistant

Working both at national and at international level, the successful candidate will provide day-to-day support to the activities of an Executive Search Consultant.

This person will have the following responsibilities:

• Manage the consultant’s agenda: this will include organizing client meetings, candidate interviews (both in Belgium and abroad), conference calls, videoconferences and internal meetings;

• Contribute to, prepare, review and distribute important confidential business documents such as client proposals, progress reports, role specifications, candidate reports, confirmation letters, etc;

• Follow up and carefully keep track of all on-going assignments of the consultant, anticipating needs and actions when possible;

• Coordinate and organize all practical details related to client, consultant and candidate arrangements such as interviews, travelling (domestic and international), lodging, meetings, etc.;

• Prepare the monthly expense reports and follow-up with project invoices;

• Coding CVs and update the database on a daily basis;

• Assist in the organisation of events or mailings; and,

• Assist with other duties such as file maintenance, photocopying, scanning, and mailings.

• A first experience as Executive PA supporting (a) senior executive(s) in a complex and international environment, ideally in a service firm;

• Excellent word processing (Microsoft Word®) and proof reading skills;

• Excellent Excel and PowerPoint skills;

• Dutch native and fluent in English and French;

• Top-notch administrative skills, comfort in handling complex follow-up activities and juggling multiple tasks in parallel. Proactive thinking is very welcomed;

• Superior sense of organisation, accuracy and rigour – a demonstrated ability to set priorities;

• Strong sense of responsibility;

• Strong communication skills and a talent for interacting with stakeholders of all levels;

• A high sense of discretion and confidentiality, treating sensitive information appropriately and handling external contacts with diplomacy, professionalism, tact and persistency;

• High level of collaboration and support across the team members; and,

• A pleasant, well rounded and mature personality with a good level of stress-resistance and a demonstrated client-orientation.

Characteristics

• Eye for detail

• Organised

• Pro-active

• Good writing skills

• Language skills (English, French, Dutch)

• Positive minded

• Open communicator

• Collaborative

• Trustworthy / discreet

• Stress resistant

• Fast learner
• Willing to join for the long term

• Good with word, excel, ppt, dictation (IT literate in general)

• Open-minded

In addition to offering the opportunity to work in a stable and pleasant environment where open-mindedness and good atmosphere prevail, my client offers an attractive compensation package to qualified candidates.

Page Personnel Belgium
Lisa Croisier
+32 2 290 97 63
Bastion Tower
Marsveldplein 5
Place du Champ de Mars 5
1050 Brussels

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