Reception
- Greet and guide visitors, delivery persons, ensure building security protocols
- Answer phone, direct calls, take messages where appropriate
- Manage printer levels, order stationary & catering supplies
Travel organization
- Plan and book travel arrangements: trains, flights, hotels, drivers, …
- Make bookings and take care of check-in for travellers
- Keep track of team’s travel preferences, loyalty accounts
Administrative, personal and IT support
- Provide administrative support to both management and the investment team
- Support standard IT software and hardware maintenance procedures
Secretariat and documents processing
- Maintain executive’s agenda and assist in planning appointments and meetings
- Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, etc.)
- Facilitate the accurate and timely writing, editing, and preparation of documents from draft to distribution
- Maintain electronic and paper records ensuring information is organized and easily accessible
Building management
- Organize / supervise building maintenance from A to Z
- Point of contact with the other building occupants
- Certificate in office administration or other suitable education complemented by a proven experience
- Knowledge of IT: Very good knowledge of software such as Word, Excel, PowerPoint, Mail, etc.
- Languages: excellent command of French and English. Knowledge of Dutch and/or Portuguese is a plus
- 3-5 years of experience in a similar position
- Some corporate experience a plus
- Seeking small team & family office environment
- Attention to detail and ability to manage deadlines
- Strong multi-tasker, adaptable
- Strong presentation / communication skills
- Initiative taking, positive individual
- Excellent personal relations and autonomy
- Desire to review & improve processes and organization
Opportunity in an international company for a permanent contract
Bezoek www.select-jobs.be voor meer informatie over de vacature Management Assistant FR ANG of solliciteer online op de vacature Management Assistant FR ANG.
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