Administrative Assistant

This position will provide administration support to the proposals and contracts team:• Responsible for coordinating sales contract items such as MSA and CDA’s and to ensure they adhere to corporate guidelines and remain aligned for each client
• Perform timely creation of “In-Process” shells in Salesforce and folder creation
• Maintain version control of all documents in company document management system, including folder creation
• Work closely with outside counsel for legal advice as required
• Interact regularly with the Team Manager of Proposals and Contracts and Regional Leads to ensure the proposal and contracts priorities are aligned with company vision and objectives
• Ensure adherence to policies, processes, and guidelines necessary to maintain secure documentation in Salesforce, CEMS and electronic files
• Fully execute processing of all departmental documents such as MSAs, CDAs, work orders and subsequent change orders into CEMS, Salesforce and SharePoint as applicable. This includes obtaining signature and departmental notifications.
• Performs timely follow-up and maintains up to date databases in CEMS and Salesforce
• Participates in various team meetings with sales team, marketing team, and operations team in order to learn and contribute
• Coordinate RFI requests with internal departments and maintain RFI folders
• Assist in providing monthly, quarterly and yearly reports
• Takes responsibility for personal skill development in continuing to learn current pharmaceutical standards• Performs other related job duties or responsibilities as assigned

• Fluent in English
• 1-2 years of relevant experience in detail-oriented work environment
• Degree in Office Administration, Business, or equivalent experience
• An understanding and background in sales, business development, and clinical trial principles and processes strongly preferred
• High level of interpersonal and communication skills to work effectively across the organization and outside the organization with customers, suppliers, legal counsel and affiliates both domestically and internationally
• Ability to work under pressure, meet deadlines, and adapt in a fast pace environment
• Ability to plan, develop and coordinate multiple projects and make sound decisions
• Self-motivated with exceptional time management skills and the ability to efficiently prioritize tasks
• Confidentiality of all client information
• All Microsoft Office Products: Word, Excel, Outlook, PowerPoint, Visio
• Salesforce
• Adobe

• Cooperate in a team with experienced and passionate colleagues
• Temporary period before an open-ended contract

Bezoek www.select-jobs.be voor meer informatie over de vacature Administrative Assistant of solliciteer online op de vacature Administrative Assistant.

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